Administrative Coordinator

Is the Administrative Coordinator position a good fit for you?!

Administrative Coordinator Job Duties & Requirements

We’re seeking an Administrative Coordinator to support our growing team with top-tier office management, administrative assistance, and customer service. If you’re organized, tech-savvy, and enjoy being the go-to problem solver in the office, this could be your next career move.

About the Role

As our Administrative Coordinator, you’ll be the heartbeat of our office — ensuring that daily operations run smoothly and that customer interactions are handled with professionalism and care. You’ll support internal teams, manage customer touchpoints, and ensure that documentation, scheduling, and communication are accurate and efficient.
  • Key ResponsibilitiesOffice & Administrative Support
    • Greet visitors and answer incoming phone calls with a warm, professional demeanor
    • Maintain a clean, organized, and well-stocked office space
    • Manage office supply inventory and place orders as needed
    • Support internal communication between office, production, and sales teams
    Customer Experience
    • Act as the first point of contact for customer inquiries and service requests
    • Resolve routine issues and escalate complex concerns appropriately
    • Maintain accurate customer records in CRM software
    • Register product warranties and assist with post-project documentation
    Documentation & Task Coordination
    • File and maintain key documents both digitally and physically
    • Monitor office calendar and assist with scheduling appointments or meetings
    • Track and follow up on outstanding administrative tasks with a collaborative approach to problem-solving.
    • Ability to analyze data and generate actionable insights for process optimization
What You Bring
  • Experience in administrative support, customer service, or office coordination
  • Strong computer literacy (Google Suite, Microsoft Office, CRM tools)
  • Excellent verbal and written communication skills
  • Ability to multi-task, prioritize, and meet deadlines with minimal supervision
  • Friendly, approachable demeanor and professional phone presence
  • A proactive, solution-oriented mindset with a commitment to accuracy and detail
Key Qualities We Value
  • Honest, trustworthy, and dependable
  • Team player with a positive, can-do attitude
  • Self-starter who takes initiative without being asked
  • Calm under pressure and not easily overwhelmed
  • Organized, punctual, and detail-oriented
What You’ll Get
  • Health, Dental, and Vision Insurance Plan
  • 401(k) with Employer Match
  • 3 Weeks Paid Vacation + Paid Holidays
  • Ongoing training and growth opportunities
  • A collaborative and supportive team environment
Schedule & Compensation
  • Job Type: Full-Time
  • Hours: Monday to Friday, 8:30 AM – 4:30 PM
  • Starting Wage: $19–$21/hour, based on experience
  • Location: On-site in Windsor, WI
  • No nights or weekends required
Join Our Team
At Brookens Construction, we believe in investing in people and building careers. If you’re looking for a workplace that values growth, teamwork, and excellence — we encourage you to apply.
Apply today and help us shape a better roofing experience from the inside out.

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